TERM EMPLOYMENT OPPORTUNITY - Executive Assistant to Lac Seul First Nation Council
TERM EMPLOYMENT OPPORTUNITY
To facilitate Employees Leave of Absence
Executive Assistant to Lac Seul First Nation Council
Lac Seul First Nation requires a full time Executive Assistant to the LSFN Chief and Council. The successful candidate will perform a full range of administrative services that support the Lac Seul Chief and Council with their responsibilities. This includes making travel arrangements, organizing and coordinating meetings, appointment calendars, preparing meeting agendas, taking meeting minutes, preparing correspondence, analyzing incoming mail, faxes, and submissions reports. The Executive Assistant will distribute and direct correspondence to the Chief, appropriate Council and staff members.
This is a very fast paced and highly confidential role and requires an individual who has the following credentials.
Minimum grade 12 and completion of a business college certificate is preferred;
Extensive experience in a senior administrative/secretarial role;
Strong positive work attitude accompanied by excellent verbal and written communication skills;
Excellent word processing skills and high knowledge level in computer applications; able to accurately and efficiently produce required documents on time and without error;
Must possess well developed customer service skills, able to receive calls on behalf of the Council and direct them to the right party;
Able to deal with basic problems as they arises and provide calm, objective approach;
Able to understand the political nuances of issues and work in a highly confidential environment; when to consult with and/or inform Council members;
DUTIES AND RESPONSIBILITIES
Promptly receive and screen incoming telephone calls to the Council, provide friendly and professional greeting, taking messages as appropriate, and eliciting necessary information to allow timely and accurate responses. Respond where appropriate.
Remain aware and update Chief and Council meeting schedules and provide general administrative support to the Chief and Council members such as preparing memos, correspondence, briefs, submissions and other documents for Council;
Prepare meeting agendas, record and effectively maintain minutes and BCR records;
Provide accurate word-processing support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals
Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information
Arrange travel, hotel, and car reservations and prepare itinerary, both corporate and personal for the Manager
Responsible for continuously expanding and updating professional knowledge and honing training skills in order to enhance individual and team innovation and productivity.
Coordinate and communicate with staff, outside businesses,, vendors and stakeholders to set up meetings; attend management meetings and arrange minutes as required;
Recruit, train and supervise the receptionist staff members for all Council sites;
Oversee and coordinate travel arrangements for Council and senior managers;
Act as coordinator and a key team member for special events as assigned by Council.
Conduct research, compile data and prepare presentation related to the issues of Lac Seul First Nation;
Perform addition functions as directed or assumed on personal initiative.
Must possess a valid Ontario Driver’s Licence and have access to a vehicle
Must be available to travel as needed
LOCATION: Lac Seul First Nation
SALARY: To commensurate with education and experience
TERM: August 2, 2016 to December 9, 2016 with the possibility of an extension
To apply please submit a resume along with a cover letter and written permission for LSFN HR Department to contact three employment references of which two must be most recent supervisors. Applications are being accepted until Friday, July 15, 2016, by 4:00 p.m.
Please drop off, mail, or fax:
LSFN, Box 100, Hudson ON, P0V 1X0, Attention: HR Dept.
Fax number 807-582-3525
Please contact the HR dept.at 582-3503, for inquiries about the position. Only those persons selected for an interview will be contacted.
LSFN requires Criminal Reference Checks from those offered positions.